Creating Searchable PDFs

Below is a non-exclusive list of examples of how to create searchable PDFs.

For other word processing and PDF versions/applications, please contact the software manufacturer or an IT support professional.

Save as PDF in Microsoft Word 2013 or later

  1. Click the File tab.
  2. Click Save As. To see the Save As dialog box in Word, you have to choose a location and folder.
  3. In the File Name box, enter a name for the file, if you haven't already.
  4. In the Save as type list, click PDF (*.pdf).
  5. Click Save.
  6. No need to run OCR if the file is saved from Microsoft Word to PDF.

Scan to PDF in Adobe Acrobat and Apply OCR

  1. In Acrobat, choose File > Create > PDF from Scanner. If you already have a scanned image, choose File > Create > PDF from File, and select the file you want to convert.
  2. Choose View > Tools > Text Recognition.
  3. Click the In This File option in the Text Recognition panel that opens at the right.
  4. Designate desired pages and click OK. Acrobat automatically applies OCR to the scanned document or image.

Check and fix suspected OCR errors

  1. Open the PDF file.
  2. In Acrobat, select View > Tools > Text Recognition. The Text Recognition panel in the Tools pane opens.
  3. Click Find First Suspect. Acrobat identifies suspect characters or words for your evaluation.
  4. To make corrections, click on the highlighted object in the document and type the corrected text. Click Find Next. If the text is already correct, click Accept and Find to move on to the next one. If the suspect isn’t a word, click Not Text.
  5. When you are done, click Close.